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2020 CHANGEMAKERS SUMMIT

AFFILIATE STIPENDS 

UnidosUS stipends for Affiliates are meant to offer financial support to offset the costs of attending the Changemaker Summit. Please read these criteria carefully before completing the stipend request form.

Each Affiliate organization can apply for a maximum of one (1) stipend for a senior leader at your organization to attend the All-Inclusive Registration and/or up to (4) Youth (ages 14-23).

STIPEND ELIGIBILITY CRITERIA

 

  • Senior Leader Stipend: To receive a stipend for a senior leader of up to $500, Affiliates must register for the All-Inclusive registration package and attend all events during the Summit.   
  • Youth Stipend (Ages 14-23): Please see below for specific criteria regarding Youth Stipends
  1. Stipends are only available for UnidosUS Affiliates that are in good standing with membership requirements including: 
      • Paying of annual dues (FY 2020 membership dues invoices were sent electronically in October 2019)
      • Submitting a recertification form every 3 years and signing a Memorandum of Understanding (MOU) every 3 years. (Your Affiliate Engagement contact will inform you if you are due to recertify)
      • Co-branding:
        • Highlighting the UnidosUS Affiliate partnership on your website by displaying the UnidosUS Affiliate logo or acknowledging the partnership (guide and resources can be found here)

            AND

        • Having your organization following UnidosUS (@WeAreUnidosUS) on Twitter, Facebook, and Instagram (As applicable based on the accounts your organizations currently has. We highly encourage that your agency leverage social media by having organizational accounts with these platforms and that you’re connected to @WeAreUnidosUS.
        • OR Affiliates who are unable to cobrand with UnidosUS can complete the Cobranding Survey to share their limitations to participating. Completing the survey will “count” for compliance. 
  • Stipend may only be for the UnidosUS designated hotel. This rate is already reduced by UnidosUS’s group rate discount. No other hotel receipts will be accepted.

Youth (Ages 14-23)

Stipend Eligibility Criteria

UnidosUS will have a limited number of stipends to assist Affiliates that are bringing Youth to the 2020 Changemaker Summit.  For the purposes of stipends, there are two categories Youth that are minors ages 14-17 and Youth that are adults ages 18-23. UnidosUS Affiliates in good standing as described above may be eligible to request support to bring up to four (4) Youth. Please note, if your organization is registering Youth as required by an UnidosUS program such as "Entre Mujeres", there may be separate instructions for you. 

Youth that are Minors Ages (14-17):  To receive financial support, Affiliates must bring a minimum of 2 Youth (14-17). At least one adult per each four minors is required, and chaperons must be at least 20 years old.To save on cost, we encourage that youth share rooms.  

Youth that are Adults (18-23): To receive financial support, Affiliates can register 1-4 Youth ages 18-23. While adults can travel without chaperons, we do encourage that at least one more representative of your agency accompany young adults as they travel to DC.

Additional Requirements:

  • The UnidosUS Affiliate is responsible for securing hotel accommodations, and transportation for Youth receiving stipends and must use the UnidosUS designated hotel.
  • The UnidosUS Affiliate is responsible for minors during the duration of the trip and must collect permission slips for minors to participate.
  • The UnidosUS Affiliate is also responsible for securing a chaperon that is at least 20 years old or older to supervise groups of 1-4 minors. If more minors are traveling, additional chaperons must be secured.
  • The chaperon may not room with Youth under 18 years old.

What registration category should Chaperons choose?

  • If the chaperon is a CEO/Executive Director, Board Members, or Senior Leader, we would like the chaperon to select a registration that includes the Affiliate Leadership Session.  As a reminder, only CEO/Executive Directors, Board Members or Senior Leaders that register for the “All-Inclusive Registration” may be eligible for a stipend.  
  • If the chaperon is 20-23, that person my register for the Youth category, and may be eligible for stipend.
  • If the chaperon is not planning to participate in the Affiliate Leadership Session (which is exclusively for CEO/Executive Directors, Board Members or Senior Leaders),  AND if the chaperon is over 23, that person should register for the  “Policy and Community Action Session and 2019 UnidosUS Capital Awards” category OR the “Policy and Community Action Session only” category. This registration type is not eligible for stipend.  
  • The UnidosUS stipend amount for Youth that are minors factors in that the host organization must invest in a chaperon. As a reminder, stipends are meant to help off-set costs and not fully cover all expenses

Stipend amount will vary based on region Affiliate is traveling from and ages of the Youth. Please note that there is a max of (4) Youth stipend available per Affiliate. Please refer to the following table to learn which stipends may be available to your organization as you determine how many Youth to register.

 

Region

(Map of Regions)

Age of Youth 

Amount of Award

California, Far West, or Texas

14-17 Minor 

$800 per Minor 

California, Far West, or Texas

18-23 Adult 

$700 per Adult 

Midwest

14-15 Minor 

$600 per Minor 

Midwest

18-23 Adult 

$500 per Adult 

Northeast or Southeast

14-17 Minor 

$400 per Minor 

Northeast or Southeast

18-23 Adult 

$300 per Adult 

 

 HOW TO REQUEST STIPENDS

 

To request stipends for your organization, please follow these steps:

1. First, please register all the members of your organization that you wish to request stipends for. All requests for stipends must be made after registering here and requests must be submitted by March 13 which is also the registration cancellation deadline. (Because stipends are limited, we encourage you to register right away).  The max award an Affiliate may request is (1) stipend for a senior leader at your organization to attend the All-Inclusive Registration and/or up to (4) Youth.

 

2. Complete this Online Stipend Request Form.

 

3. Next, UnidosUS will compile a financial award letter for your organization after verifying eligibility and registration. Julia DeNamur will contact you with your award letter and next steps.  

HOW TO RECEIVE REIMBURSEMENT

 

  • The award is contingent upon receiving receipts for airfare or long-distance mileage and/or lodging for the amount reflected in your award letter. Mileage will be reimbursed at a rate of $0.58/mile and must be accompanied with a map indicating the miles traveled. Participants are responsible for all other costs of attending the convening, including local transportation, meals (outside of the Summit), and incidentals.
  • All receipts, including your registration, must be presented after participating in the Summit and by no later than April 24, 2020. Please submit this information as a single PDF file via email to Julia DeNamur (jdenamur@unidosus.org). (These instructions will also be provided in your stipend award letter).
  • UnidosUS will be cross-referencing attendance record to verify eligibility. Please be sure to sign into all events and complete the evaluation forms in order to be eligible for the award.
  • UnidosUS reserves the right to terminate an award if it feels in its sole discretion that the Affiliate has failed to meet the terms of the award letter, including failure to attend the full the Affiliate Leadership Session and other sessions the Affiliate has registered for.
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